Sync interview schedules to a hiring pipeline board
Sync interview schedules to a hiring pipeline board
TL;DR: Pull interview events from Outlook into a monday.com hiring pipeline board — so recruiters and hiring managers see every interview alongside candidate status, role, and stage. Each interviewer connects their own calendar, and their scheduled interviews appear as items on the board.
The scenario
You're a recruiter or HR manager running a hiring pipeline in monday.com. Interviews are booked in Outlook, but you need them visible on the board — so the team can see who's interviewing when, track which stage each candidate is at, and avoid scheduling conflicts across interviewers.
Recruiters managing multiple open roles with back-to-back interviews
Hiring managers who want a centralized view of all interviews across the team
HR teams tracking interview-to-hire conversion alongside candidate pipeline data
Before you start
Each interviewer needs their own Outlook account connected — the personal app syncs from individual calendars.
Create a dedicated hiring pipeline board (or a group on an existing board) before configuring the sync.
Use a consistent naming convention for interview events in Outlook (e.g., "Interview — Jane Doe — Sr. Engineer") so conditional triggering can filter them.
Board setup
Create a "Hiring Pipeline" board (or a dedicated group) with these columns:
Name — mapped to the event title (e.g., "Interview — Jane Doe — Sr. Engineer")
Date — mapped to the event start date
Hour — mapped to the event start time
Date (second) — mapped to the event end date
Hour (second) — mapped to the event end time
Person — assign to the interviewer whose calendar the event came from
Text — mapped to attendees (candidate email, other panelists)
Text or Long Text (optional) — mapped to the event description (interview notes, prep links)
Location (optional) — mapped to the event location (meeting room or video link)
Sync configuration
Each interviewer opens the board and connects their Outlook account via the app sidebar.
Sync scope — select the calendar where interviews are booked (usually their primary work calendar).
Incoming data — enable incoming sync so interview events create items on the board.
Field mapping — map event fields to the columns above.
Conditional triggering — filter to only sync events with "Interview" in the title (or another keyword your team uses). This keeps non-interview meetings off the board.
Common gotchas
Conditional triggering is key here — without it, every meeting on the interviewer's calendar will sync to the board, not just interviews. Use a title keyword filter.
If multiple interviewers are on the same panel interview, each connected interviewer will create a separate item for the same event. Use the attendees column to spot duplicates, or designate one person as the "sync owner" per interview.
For full team calendar management with shared calendars, consider Outlook Calendar for Teams as a companion app.