Team Calendar Overview & Logic

Connections Tab

The connection tab shows all the accounts that were connected to the app. Connections are saved across boards, therefore each team member only needs to connect once. When a Team Calendar automation is triggered, if the user has an active connection they can be assigned.

Teams Tab

The teams tab is very similar to the Connections tab with one major difference. It displays connected team members within a specific team. Teams refer to  monday.com 's native teams feature making it easily fit into your existing workflow. To create a new team or to manage an existing one, go to the avatar menu on the upper left corner → teams → create and manage teams.

Automations Structure & Logic

Automation Types

Automations that create events based on the person in the people column -
In these automations, the event will be created on the calendar of the person assigned in the people column, if their account is connected.

Automations that create events based on teams & assignment logic -
In these automations, the event will be automatically assigned to someone from the team based on some assignment and update logic.


Assignment & Update Logic (For Team-Based Automations Only)

Assignment Logic
Defines how the integration selects who from the team should be assigned to the event. There are three options:
  • Least Assigned Events in monday – Assign the event to the team member with the fewest assigned events (monday items connected to a calendar event).
  • If multiple people have the same number of assigned events, assignment is random.
  • Most Available on That Date & Time – Assign the event to the team member with the most availability based on their calendar.
  • Step 1: Assign to someone who is free during that specific time.
  • Step 2: If multiple people are free (or if everyone is busy), assign to the person with the most total free time that day (during work hours: 8 AM – 6 PM in the user’s timezone).
  • Step 3: If all team members have the same availability, assignment is random.
  • Random – Assigns the event randomly to any team member in the selected team.

Update Logic
Determines what happens when an existing event is updated. Without this setting, frequent updates could cause events to constantly reassign between team members. There are two options:
  • Keep Original Assignee (If in Selected Team) – Once an event is assigned, it stays with the same person, as long as they remain part of the assigned team. Basically it ignores the assignment logic on update.
  • Assign New Based on Assignment Logic – Reassigns the event each time it is updated, following the selected assignment logic.


Important Clarifications

Automation structure
The automation structure works just like "regular" automation - Using an integration column to store the connection, creating a new event if one isn't connected, updating a connected one, and so on. If you need a refresher check -  ⁠⁠Automation Basics⁠  
What happens if we're using a person column automation and more than 1 person is assigned?
We treat them separately and an event will be created for each assigned person.

What happens if someone is assigned but they're not connected?
They will get an error notification that the event couldn't be created.