All Available Automation

Top 10 most-used recipes

 Sync parent values to subitems on creation⁠ 
 Sync parent values to subitems on every change⁠ 
 Add parent name as a prefix to subitem names⁠ 
 Roll subitem dates up to the parent timeline⁠ 
 Sync subitem dates with the parent (per-task Numbers offset)⁠ 
 Sync all subitem dates with the parent⁠ 
 Link subitem to its parent on creation⁠ 
 Set per-task due dates using a Numbers column⁠ 
 Copy subitem updates to the parent item⁠ 
 Auto-remove "(copy)" suffix from new subitem names⁠ 

 Sync values between parent & subitem⁠ 

When column changes on an item, change its subitems' column to the same value.
When subitem is created, set the value of its column to match the value of column in its parent item.
When an update is posted on a subitem, copy that update to its parent item.
When a subitem is created, copy the value from its parent item mirror column to this column.
When subitem's column changes, copy that value to this column on its parent item.
When subitem is created, copy the name/s of the connected items in the parent item's connected column to subitem's text column.
When item's connected column changes, copy the name/s of the connected items in the parent item's connected column to subitem's text column.
When status column changes to something on an item, change its subitems status to the same value.
When item's status changes to something, change all subitems status to something.
When item's status changes to something and this status is something, change its subitems status to something.
When any subitem column changes, update the columns where both name and type match on all the subitems on this item on this board.
When subitem column changes to something, update the columns where both name and type match on all the subitems on this item on this board.
When subitem's column changes, update the columns where both name and type match in connected item or subitem.
When subitem is created, set the value of its column to match the value of column in its parent item, only when the subitem column is empty.
When the status of all subitems is something, change the parent's status column to something.
When subitem column changes and only if this label or status is/is not this label, copy that value to this column of its parent item.
When parent item column changes, and only if subitem status/label is something, copy that value to this subitem column.

 Date & timeline automations⁠ 

When item's date changes, adjust subitem's timeline by the same offset.
When item's date changes, change its subitems' date to the same date + offset by this number column of days/weeks/months.
When subitem's status column changes, set its due date to match its parent item due date + offset by this number column of days/weeks/months.
When subitem is created, set its due date to match its parent item due date + offset by this number column of days/weeks/months.
When subitem is created, set due date to creation date + X days/weeks/months.
When subitem's status changes to something, set its date to today + offset.
Ensure that date/timeline of subitem always ends before the date/timeline of its parent item.
Ensure that date/timeline of subitem always starts at the date/timeline of its parent item.
Ensure that this date/timeline of an item always ends at the latest of its subitems date/timeline.
Ensure that this date/timeline of an item always starts at earliest date/timeline of its subitems.
Change the duration of subitem's date/timeline so it is always within the range of the date/timeline of its parent date.
If the subitem's date/timeline changes to occur on a weekend, move it to the next/prior workday.
Adjust date/timeline of subitem to reflect changes made in its connected item date/timeline.
Ensure that date/timeline of subitems always starts after date/timeline of its connected item.
Adjust date/timeline to reflect the changes made in other date/timeline.
When subitem's date/timeline column changes, adjust the date/timeline of the following subitem to the same offset.
When item's date changes, move the dates of all subitems where status column is status by the same offset.
When item's date changes, set the dates of all subitems where status column is status to the same date.
When item's date changes, change the dates of all subitems where status column is status to the same date with offset of number column days/weeks/months.

 Create subitems automatically⁠ 

When subitem is created, add the name of its parent item as a prefix to its name with this connector.
When subitem is created, link it to its parent item using this logic.
When subitem is created, create an item in another board and connect using connect column.
When subitem is created, assign creator to owner.
When subitem is created, then set owner to value.
When subitem is created, remove (copy) from its name.
When subitem is created, change its name to the value of this column in its parent item.
When subitem's status changes to something, add this value as a prefix/suffix to the subitem's name + this connector.
When item's status changes to something, create subitems based on the labels in this dropdown column (the label will be name of the subitem).
When item's status changes to something, create subitems based on text in this text column (the text will be name of the subitem).
When item's status changes to something, create a subitem on the item with the same name in this board and map values where column and name matches.
When status changes to something, create a subitem on this item in this board.
When status changes to something, create a subitem on this item in this board and map values where both column name and type match.
When subitem is created, create a subitem on this item in another board with the same name.
When status changes to something, create X subitems on that item with the name of the label.

 Roll-ups⁠ 

When subitem's date/timeline column changes, roll it up to its parent item timeline column.
When subitem's number column changes, aggregate it by operator into its parent item numbers column.

 Smart rules & by-name automations⁠ 

When subitem is created and if the subitem's name is this name, set the value of its column to match the value of column in its parent item.
When subitem is created and if the subitem's name is this name, set due date to creation date + X days/weeks/months.
When subitem is created and if the subitem's name is this name, set its date to match parent item date + X days/weeks/months.
When subitem is created and if the subitem's name is this name, then set owner to value.
When subitem is created and if the subitem's name is this name, then set status to something.
When subitem is created and if the subitem's name is this name, then set text to value.
When subitem is created and if the subitem's name is this name, then set numbers to value.
When subitem's date changes and if the subitem's name is name, then change the date of all subitems with this value in name/text to the same date + X days/weeks/months.
When subitem column changes and if the subitem's name is this name, copy that value to this column on its parent item.
When any subitem column changes, update the columns where both name and type match in the subitem with the same name on this item on this board.
When subitem column changes to something, update the columns where both name and type match in the subitem with the same name on this item on this board.

 Move, archive & copy subitems⁠ 

When subitem's status changes to something, move subitem to this item.
When subitem's status changes to something, move subitem to this item in this board and map values where both column name and type match. (Without updates).
When subitem's status changes to something, move or copy this subitem to the item with exact same name as its original parent item on this board.
When item's status changes to something, clear this column on all subitems.
When status changes to something, archive all subitems with this status in this status column.
When an item is created, copy all the subitems from this item to the new item.
When status changes to something, copy item with its subitems to this board and map values of subitems where both column name and type match.
When item's status changes to something, copy all subitems from this item on this board and map subitem column values.

 Notifications & alerts⁠ 

When status changes to something, notify all subitems' owners.
When an update on a subitem is created, notify someone.
When an update is posted on a subitem, change this status to something.
When a new update is posted on a subitem by someone, change this status to something.
When subitem's status changes to something, post an update in the subitem with this text.
When an update is posted on a subitem, set the Date to today.

 Parent-to-subitem dependencies⁠ 

When item's status changes to something, set the dependency of each subitem to the subitem before it using dependency column.
When subitem is created, set previous subitem as a dependency using dependency column.
When item's status changes to something, change the first subitem status column to something.
When subitem's status changes to something, set next subitem status to something.

 Time-based automations⁠ 

When date arrives, set all subitem's status to value.
When date arrives, move all subitems with this status in this status column to this item.
Every time period, create a subitem with this name on this item.

 Convert items ↔ subitems⁠ 

When subitem's status changes to something, create an item in this board and map values where both column name and type match.
When subitem's status changes to something, create an item in another board and connect using connect column.
When subitem's status changes to something, convert subitem to an item on this board and map values where both column name and type match. (Without updates)
When status changes to something, convert item to a subitem on this item in this board and map values where both column name and type match. (Without updates)
When status changes to something, convert item to a subitem on this item in this board.
When an item is created, convert it to a subitem of the item with the same name in this board and map values where column type and name matches.
When an item is created, if its name matches the name of an existing item, transform the new item into a subitem of the existing item.
When item's status changes to something, convert it to a subitem of the item with the same name in this board and map values where column type and name matches.
When subitem's status changes to something and only if status is something, then create an item on this board and map values where both column name and type match and connect using connect column.

Next up

•  Main Use Cases⁠  — guided walkthroughs grouping these recipes by goal
•  Set up your first automation⁠  — if you've picked your recipe and want to build it

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