Subitem Automations - Complete Guide
App of the Year 2025 🏆 · 25,000+ teams · 4.9/5 · 100+ recipes
Subitem Automations is the monday.com app that brings full automation power to subitems — sync, default values, dependencies, roll-ups, cross-board flows, and more.
Available on the monday.com marketplace . This guide is the complete reference: start here, follow the path that fits you, and ship your first subitem automation in minutes.
What you can do
- Sync parent values to subitems on creation and on every change
- Set default subitem values (status, owner, dates, formulas)
- Move, archive, copy , and auto-create subitems across items & boards
- Enforce parent-to-subitem dependencies
- Roll up subitem data (sum, count, earliest start, latest end) to the parent
- Run time-based automations on subitems
- Notify the right people when a subitem or parent changes
- Target subitems by name with smart rules
- Manage dates & timelines across parent and subitems
- Convert items into subitems and back, across boards
Explore the guide
Where should I start?
How we compare to monday.com native
monday.com 's native automations stop at the item level. Subitem Automations fills the gap — click any capability to jump to its dedicated guide.
Subitems don't inherit or sync from the parent. Every change is manual.
Auto-sync on creation and on every parent change. Subitems stay aligned without manual work.
No way to predefine values for new subitems. Every field is filled by hand.
Set defaults for status, owner, dates, formulas — applied automatically on creation.
Limited automation for moving, archiving, or auto-creating subitems.
Move subitems between items & boards, archive on status, create from templates.
No built-in way to enforce dependencies between an item and its subitems.
Block parent status until all subitems are done. Sync dates. Enforce sequence.
Subitems can't be auto-created or synced across boards.
Create subitems and items across boards and link them automatically.
No native way to roll subitem data up to the parent. Manual calculations.
Sum, average, count, earliest start, latest end — pushed to parent columns and usable in further automations.
Limited time triggers for subitems. Can't schedule subitem creation or updates.
Run on a schedule, on a specific date, X days before/after a column date, or recurring.
No automatic alerts to subitem owners when the parent changes.
Notify subitem owners when the parent status, dates, or any column changes — and vice versa.
Rules apply to all subitems — no way to target a specific subitem by name or filter by extra conditions.
Filter recipes to specific subitem names ("only QA subitems") or extra status conditions.
No way to flip an item into a subitem (or back), even within the same board.
Convert across or within boards. Useful for inbox-to-project flows and cross-team handoffs.
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Still stuck?