Subitem Automations - The Complete Guide

Subitem Automations is  monday.com 's App of the Year 2025 Trophy
The first solution that empowers you to run automations on subitems. Trusted by 24,000+  monday.com  users with a rating of 4.9/5.

Why Subitem Automations

Subitem Automations is the #1 solution that empowers you to run automations on subitems just like on items! Solving one of the main gaps in the  monday.com . Streamline your workflow, eliminate manual tasks, and ensure consistency across projects.
The app is available through the  monday.com marketplace. 

Key Capabilities

  • Sync parent and subitems values
  • Set default subitem values on creation & change.
  • Connect subitems to items across boards
  • Enforce dependencies and rollups to easily run your projects
  • Automatically move subitems across boards.
  • Automatically convert subitems to Items
  • Manage Dependencies, Timelines & Projects.

Main Differentiation from  monday.com  Native Solution

  • Subitem Automations is the #1 solution that empowers you to run automations on subitems just like on items! Solving one of the main gaps in  monday.com .
Feature
monday.com Limitaion
Subitem Automation Solution
Sync Subitem Values with Parent Item
  • Subitems do not inherit or sync values from their parent item.
  • Requires manual updates to align subitems with parent changes.
  • Automatically sync subitem values with the parent item upon creation or updates.
  • Ensure all subitems stay aligned without manual adjustments.
Set Default Subitem Values
  • No way to set predefined values for newly created subitems.
  • Requires manual input each time a subitem is added.
  • Assign default values automatically (e.g., owner, status, due dates).
  • Eliminate repetitive manual work.
Automate Manual Work
  • Limited automation for moving, archiving, or auto-creating subitems.
  • Automate key actions like moving subitems between items & boards, archiving, creating new subitems, and more!
Item & Subitem Dependencies
  • No built-in automation to enforce dependencies between items and subitems.
  • Automate dependencies between items and subitems for seamless task management.
Cross-Board Automations
  • Subitems cannot be automatically created or synced across multiple boards.
  • Automatically create subitems and items across boards and link them.
Rollups – Aggregate Subitem Data
  • No built-in way to roll up subitem data into parent items.
  • Requires manual calculations for tracking progress.
  • Aggregate subitem values (e.g., sum, average, count) into the parent item.
  • Easily track project progress and use these values in automations.
Time-Based Automations
  • Limited time-based triggers for subitems. No way to schedule automatic subitem updates or creation on specific dates.
  • Create subitems or update their values based on a predefined schedule.
Notify Subitem Owners Based on Parent Status
  • No automated notifications to subitem owners based on parent item changes.
  • Requires manual tracking and communication.
  • Trigger notifications to subitem owners when the parent item status changes.
  • Ensure teams stay updated on key project milestones.

Getting Started with Subitem Automations