TL;DR: Sync your team members' Google Calendar meetings into a shared resource board in monday.com — giving managers a centralized view of who's busy and when. Each team member connects their own calendar, and their meetings appear as items on the board.
The scenario
You're a team lead or operations manager who needs to see your team's availability at a glance. Instead of checking each person's calendar individually, you want all meetings from your team to flow into a single monday.com board — so you can spot conflicts, plan resource allocation, and see who has availability.
Sync direction: Google Calendar → monday.com (incoming)
When to use it
Operations or resource managers who need a bird's-eye view of team availability
Team leads planning sprints or scheduling work around existing commitments
Agency teams coordinating across multiple client-facing calendars
Before you start
Each team member needs their own Google account connected — Personal sync syncs from individual calendars, not shared/group calendars. To manage the whole team from one setup, use Team sync (Advanced plan or higher).
Create a dedicated board for team availability (don't mix with other use cases).
Decide which columns you need before configuring the sync — it's easier to set up field mapping with the right columns already in place.
Board setup
Create a dedicated "Team Availability" board with these columns:
Name — mapped to the event title (e.g., "Strategy call with client")
Date — mapped to the event start date
Hour — mapped to the event start time
Date (second) — mapped to the event end date
Hour (second) — mapped to the event end time
Person — assign to the team member whose calendar the event came from
Text (optional) — mapped to attendees
Text or Long Text (optional) — mapped to the event description
Sync configuration
Each team member opens the board and connects their own Google account in the Google Calendar 2-Way Sync view tab.
Sync scope — each person selects their personal calendar.
Field mapping — map event fields to the columns above. The Person column can be set manually or auto-assigned.
Incoming data — enable incoming sync so their Google Calendar events create items on this shared board.
Conditional triggering (optional) — filter out personal events by title keyword or event color.
Common gotchas
Use board views (Timeline, Calendar view) to visualize availability in a more intuitive layout.
If a team member is in back-to-back meetings, each meeting creates a separate item — use the Date and Hour columns to see overlaps.
For full team calendar management (shared calendars, room booking, org-wide sync), consider the Teams feature available on the Advanced plan and above — see Personal vs. Team for details.