When connected status changes, sync status
TL;DR: When the status of a connected item (on another board) changes to a value you pick, this recipe updates a status column on this board to a value you choose. It's a sync between two real Status columns — not a Mirror column.
What this does
Recipe: "When a connected item on another board has its status changed to something, change this status column in this board to something."
Watches connected items on another board (any item linked to this board through a connect column). When one of their status columns hits the value you specify, the recipe sets a status column on this board to a value you choose.
The trigger is on the other board; the action is here. That directionality is the key to picking this recipe correctly.
When to use it
- Project ↔ Task: when a task is marked Done, set the linked project row to In review
- Sales pipeline ↔ Delivery: when a fulfilment item flips to Shipped, set the deal's status to Closed
- Eng ↔ Support: when an engineering bug ticket goes Resolved, set the support board's row to Ready to reply
For moving items to a group instead of changing a status, use When connected status changes, move to group . For copying updates between connected items, see When an update is posted, copy to connected items . For all cross-board reactions, see Cross-board workflows .
Before you start
- Items on this board must already be connected to items on the other board via a Connect Boards column (see Setting up Connect Boards columns )
- A status column on the connected board with the trigger value(s) defined
- A status column on this board with the destination value(s) defined
- Status labels must exist on both boards before setup
Set it up (2 minutes)
Setting Up Connected Board Automations in Monday.com
Learn how to set up and test connected board automations in Monday.com to automatically sync status changes across multiple workflows.
June 2, 2026 By Kevin - Customer Experience Manager
This guide explains how to automatically sync status updates across connected boards in Monday.com . By configuring this automation, you ensure that dependent tasks reflect real-time progress without manual data entry.
This applies to project managers and team members using Monday.com who manage workflows spanning multiple connected boards. It is best used during the initial board setup or workflow optimization phases.
Select the Automation Template
1. Click Automate in the upper-right corner of your board.
2. In the Search bar — type "when a connected item on another board has its status changed to something..." to find the cross-board status template.Click Use template on the Connected Boards automation card.
Configure the Automation Parameters
Info: In Monday.com automations, the underlined words act as customizable variables for your trigger and action.
3. Click word connected and select the relevant Connect Boards column.
Info: In most cases, Connect columns are automatically named after the target board default, or "link to <target board>" by default.
4. Click another board to specify the target board itself.
5. Click the status variable to open the dropdown and select the Status column that resides in the target board.
6. Select your desired label as the trigger condition. (e.g: Done, Working on it, etc.)
7. Click status column and select the Status column in your current board.
8. Click the something placeholder to define the new status.
9. Click Create automation to save and activate the workflow.
Test the Automation
Success: Testing ensures your boards are communicating properly before rolling out the workflow to your team.
10. In this particular example — click on First Board to navigate to the connected item's origin.
11. Click on the current status of your test item.
12. Change the status label to Done.
13. Click on Second Board in the bottom-left navigation menu to verify the item automatically updated to "Completed".
Q: Can I use this automation for boards that aren't connected?
A: No, this specific automation requires a "Connect boards" column actively linking the two boards together.
Q: What if I have multiple status columns on my board?
A: The automation setup allows you to specify exactly which status column serves as the trigger and which corresponding column should be updated.
Connected Boards
A Monday.com feature that links items across different boards to share data seamlessly.
Automation Template
A pre-built logic rule in Monday.com that triggers automatic actions based on specific conditions.
Trigger
The specific event, such as a status change, that initiates an automation sequence.
Action
The resulting task or update performed automatically after a trigger occurs.
Common gotchas
- The connect column must already exist and be populated. The recipe only fires for items that are actually connected. New items with empty connect columns won't trigger it.
- Status labels must exist on both boards before you set up the recipe. If you reference a label that doesn't exist on this board's status column, the action fails silently.
- One trigger value per recipe. If you need to map multiple incoming statuses (Done → In review, Cancelled → Archived), set up one recipe per pair.
- The trigger is on the OTHER board. A status change here on this board won't fire this recipe — that's a different recipe.
One-to-many is fine. If this board's item is connected to several items on the other board, the recipe fires whenever any of them hits the trigger value.
Next up
https://slite.com/api/public/notes/BIVgLcibVZGoFX/redirect
When connected status changes, move to group
Related
- Cross-board workflows (parent landing)
- When connected status changes, move to group — same trigger, different action
- When an update is posted, copy to connected items — copy text updates instead of status
- Setting up Connect Boards columns — prerequisite
Still stuck?