Special Dates Sync
TL;DR: Keep deadlines and dates consistent across connected items. When a date changes here, push the same offset to connected items on another board. Or when a status changes, shift connected item dates by +X days/weeks. Two recipes, one date-management theme.
When to use these automations
- Project timelines on this board should ripple to dependent tasks on another board
- A status milestone should automatically extend or push deadlines on linked items
- You want one date column to drive scheduling across multiple boards without manual updates
Before you start
- Items on this board must already be connected via a Connect Boards column (see Setting up Connect Boards columns )
- A date column on this board (the trigger or reference column)
- A date column on the connected board with the same name and type
- For the status-triggered recipe: a status column with the trigger value defined
Pick the recipe that fits your workflow
1. Adjust connected item dates by offset
Recipe: "When date changes, adjust the date of all connected items by the same offset where date's column name and type match."
When the date column changes on this board, every connected item's matching date column shifts by the same number of days. Move a due date forward 3 days here → all linked items' due dates also move 3 days forward.
Use when: a project schedule lives on this board and dependent task boards must ripple any timeline shifts automatically.
Set it up
Open Automate → Create, search Connected Boards Automations, find this recipe, click Use template.
Pick the date column on this board (the trigger).
Pick the connect column that holds the linked items to update.
Click Create automation.
2. Adjust connected dates by +X days/weeks when status changes
Recipe: "When status changes to something, adjust the date of all connected items by +X days/weeks where the date's column name and type match."
When a status reaches a specific value, push the date of every connected item forward (or backward) by a fixed amount. Encodes scheduling rules like "once approved, extend the deadline by 1 week."
Use when: a status milestone (Approved, In Progress, Cancelled) should automatically reschedule downstream work.
Set it up
Open Automate → Create, find the recipe, click Use template.
Pick the status column and the something (trigger value).
Pick the connect column.
Choose the direction (+ forward or - backward) and the X value.
Pick days or weeks.
Click Create automation.
Common gotchas
- "Same name and type" is strict. A Date column won't sync with a Timeline column even if both reference deadlines.
- Date offsets apply to every connected item. If you link to many items, the recipe shifts ALL of them. Test with one connection first.
- Status-triggered recipe fires once per change. Multiple status flips back and forth won't accumulate — only the most recent change pushes dates.
- Direction matters. A "+" with a negative X is the same as "-" with positive X. Pick one convention to avoid confusion later.
Related
- Sync values between connected items (parent landing)
- Columns Value Sync — sync any column value, not just dates
- When a column changes, sync to connected items — push column changes to all linked items
- Setting up Connect Boards columns — prerequisite
Still stuck?